At Ohio Cannabis Card, your privacy is our priority. This Privacy Policy explains how we collect, use, protect, and share your personal and medical information when you visit our website, schedule an appointment, or obtain a medical marijuana card in Ohio through our services.
We strictly comply with the Health Insurance Portability and Accountability Act (HIPAA) and all regulations set forth by the Ohio Medical Marijuana Control Program (MMCP).
1. Information We Collect
When you use our website or services, we may collect the following types of information:
- Personal Information: Full name, date of birth, phone number, email, and residential address.
- Government Identification: Ohio driver’s license, state ID, or proof of residency for MMCP verification.
- Medical Information: Health history, physician recommendations, qualifying condition documentation, prescriptions, and physician notes.
- Payment Information: Credit/debit card or billing details (processed securely by third-party providers — we do not store full payment card numbers).
- Technical Information: IP address, browser type, device information, and activity on our website.
2. How We Use Your Information
Ohio Cannabis Card uses your information to:
- Conduct medical marijuana evaluations and physician certifications.
- Register or renew your certification with the Ohio Medical Marijuana Control Program (MMCP).
- Process secure billing and payments.
- Provide appointment confirmations, reminders, and patient updates.
- Improve website functionality and user experience.
- Ensure HIPAA compliance and meet Ohio’s legal medical record-keeping requirements.
3. HIPAA Compliance
As a medical provider, we fully comply with HIPAA standards to protect your Protected Health Information (PHI):
- All PHI is encrypted and stored in secure, HIPAA-compliant systems.
- PHI is only shared with your consent or as required by law.
- Only authorized medical professionals can access your PHI.
- Patients may request copies of their medical records, request corrections, or restrict certain disclosures.
4. How We Share Your Information
Your information may be shared only when necessary:
- With Your Consent: To certify you through the Ohio MMCP or assist with dispensary access.
- With State Authorities: As required by Ohio cannabis program regulations.
- With Service Providers: Secure telehealth platforms, HIPAA-compliant EHR systems, and payment processors bound by confidentiality agreements.
- Legal Requirements: To comply with court orders, subpoenas, or applicable laws.
- For Safety: To prevent fraud, misuse, or threats to patient/public safety.
5. Data Security
Ohio Cannabis Card protects your information by:
- Encrypting all sensitive data during transmission and storage.
- Using HIPAA-compliant electronic health record (EHR) systems.
- Restricting staff access to patient information.
- Performing regular security audits and monitoring.
6. Your Rights as an Ohio Cannabis Patient
As a patient, you have the right to:
- Request and receive copies of your medical records.
- Request corrections or updates to your PHI.
- Limit how your PHI is disclosed.
- Revoke consent for certain uses of your information (where legally possible).
- Receive a record of disclosures made regarding your PHI.
7. Cookies & Website Tracking
- Our website may use cookies to improve functionality and enhance your browsing experience.
- Analytics tools may collect non-identifiable data such as IP addresses, device details, and browsing activity.
- You can disable cookies in your browser settings, but certain website features may not function properly.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the content, security, or privacy practices of external sites.
9. Data Retention
- Medical records are retained for the duration required by Ohio state law (minimum 6 years).
- After the retention period, all records are securely deleted or destroyed.
10. Updates to This Privacy Policy
We may update this Privacy Policy to reflect changes in laws, medical cannabis regulations, or business practices.
11. Contact Us
For questions or concerns regarding this Privacy Policy, please contact:
Email Address: contact@ohiocannabiscard.com